How to Go From Mailing List to Address Labels Never done a mail merge before? Today's your lucky day.

Using Word for Mac (2011) with Avery Label Templates I want to use Word or Excel to create a mailing list of approximate 70 names and addresses (Christmas card mailing list). I've tried several solutions external to Office.none have worked. A mail merge creates a sheet of mailing labels using data stored in fields on an Excel spreadsheet. To attain the desired results, the spreadsheet data must be properly prepared and then Word must be used to configure, organize and print the labels.

• Separate the recipients' information into very small pieces. For example, you'd better create 3 separate columns for titles, first names and last names rather than a single Name column. • Make sure your Excel spreadsheet does not contain any blank rows or columns. When doing a mail merge, empty rows may mislead Microsoft Word and as a result it may merge only some of the entries believing it has already reached the end of your address list. • To correctly mail merge zip codes and any other numbers, please follow the recommendations provided in. This will ensure that all leading zeros in your postal codes will remain intact. • If you create a mailing list by importing information from a.csv or a.txt file, then use the Text Import Wizard.

• In the Confirm Data Source dialog box, select the Show all check box, then click MS Excel Worksheets via DDE (*.xls) in the Open data source box, and then click OK. Note: If you do not see MS Excel Worksheets via DDE (*.xls) in the list, you need to make sure that the Show all check box is selected. • In the Microsoft Office Excel dialog box, for Named or cell range, select the cell range or worksheet that contains the information that you want to merge, and then click OK. The labels are now connected to the worksheet data, but the sheet of labels is still blank. If needed, you can define the list of recipients as described in step 4, or you can start populating the labels with placeholders for the address information, as described in step 5.

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How to create a sheet of all the same labels: • Blank Templates • Insert your information on the 1st label. • Highlight all the content in the first label, right-click and select Copy • Position the cursor in the next label, right-click and select Paste.

The idea is you purchase their paper (which has these labels pre-prepped, like stickers). Then you use this template to print addresses, name tags, etc. Whatever you’d like really, then you use their paper to print in your printer and you’ve got some great labels to use for envelopes or however you’d like to use them. Avery doesn’t make a template for Pages (just Word) so this template makes it easy for you to still use pages and their labels. Hope that helps.

• To finish your labels, do one of the following: To Do this Preview your labels In the Mail Merge Manager, under 5. Preview Results, choose View Merged Data. Print your labels immediately In the Mail Merge Manager, under 6. Complete Merge, choose Merge to Printer. Create a document that contains your merged labels that you can save In the Mail Merge Manager, under 6. Complete Merge, choose Merge to New Document.

• When you see the label document, you might want to temporarily enable View - Field Names. This displays the fields in a more visible manner, so that you can arrange and edit label contents more easily. • You can save and/or print the label document. When you choose to print the document, you will be asked if you want to print a form letter. Answer Yes to open the dialog.

Step 4: Refine the list of recipients that you want to include on the labels Word generates a label for each address in your mailing list. If you want to generate labels for only certain addresses in your mailing list, you can choose which addresses (records) to include. To narrow the list of recipients or to use a subset of the records in your data file, do the following: • On the Mailings tab, in the Start Mail Merge group, click Edit Recipient List. • In the Mail Merge Recipients dialog box, do one of the following: • Select individual records This method is most useful if the list is short.